Many companies that I talk to have issues with effective decision making — They want to make better decisions. They want to make them faster. And they want them to stick.
While leaders often need to make decisions with incomplete data, one of the common issues I see is that decisions are made without learning all the data that IS knowable, and without enough support of the team.
Then the decisions are questioned, stalled, made over — and then questioned, and made over and over again.
The technique I use to avoid this decision stall is called Debate vs. Go.
This implies that there are two necessary and separate phases. The DEBATE phase and the GO phase.
The need for Debate
Many executives avoid opening up an issue for debate because they just want to be able to say, “Make it so,” and have their team execute.
They fear that if they open up a conversation, that it might raise conflict, doubt, disagreement and dissent.
And they see these things as a challenge to their authority, or a waste of time.
This is a shame.
Because in this type of environment, people who know important things won’t always speak up when they should, because they feel like their input is not welcome.
So important information that the leader really needs to know remains hidden, and people also feel dis-empowered. So both the decision and its execution are compromised.
Conflict improves decisions
But in reality, healthy debate and conflict is useful, as it yields the important information necessary to make a good decision.
When people are arguing, you get the deepest and richest understanding of an issue.
If the leader is unwilling to allow this open, rigorous conversation to happen, they are missing critical information about the issue.
The Debate Phase
By naming and creating a DEBATE phase, people feel like their inputs are welcome — and that they have permission, and won’t be punished for speaking up.
So at the end of debate phase, not only is everyone smarter, but also, everyone has had a chance to personally process the issue.
The debate itself gives everyone time to tune their belief systems to get ready to go, and they are more likely to be motivated since their opinions were considered.
Without the debate phase, you will not make the most informed decision, and your team will not be as ready or motivated to move forward.
The inability to progress
The other big issue that happens if you skip debate phase is that you don’t have a mechanism for ending the debate phase!
Management teams waste huge amounts of time by revisiting decisions over and over again, questioning the direction and circling back for more data.
The leaders might think they have made a decision, but the organization is reluctant to engage because you’re still talking about it!
Everyone perceives the continued discussion to mean that the issue is still in question, and well… open for debate.
So people wait for the final answer instead of moving forward. And they continue to add to the conversation, raising even more issues and questions. Decisions remain unmade.
The Transition to GO
One of the beautiful things about having a formal debate phase is that you can end it.
I make it clear that for every initiative or decision, there is DEBATE time and there is GO time.
1. Debate Time: Talking, Questions, Input, Arguments are welcome.
During debate time, I make it clear that I want to hear people’s opinions. I want to hear the arguments. I want everyone to fight for their point of view.
2. Make a Clear Decision
After debate time is over, I make it clear who owns the decision, and make sure the decision gets made.
3. Initiate GO Time
Then I make it clear that we are in GO time. The decision is communicated and the action is officially kicked off. This is the time to engage in the work, not in the debate. The debate phase is over.
By setting this structure, you can make it clear that during debate time, the expected and valued behavior is to speak up.
Then once you announce the decision and make it clear that it’s GO time, people know that the expected and valued behavior is action, not more talking.
I talk more about Debate vs. GO and other ways to improve decision making in Chapter 21 of my book MOVE: Decision Stall. And the next chapter is how to identify and recover from setbacks.
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Patty Azzarello is an executive, best-selling author, speaker and CEO/Business Advisor. She became the youngest general manager at HP at the age of 33, ran a billion dollar software business at 35 and became a CEO for the first time at 38 (all without turning into a self-centered, miserable jerk)