Getting your team to make decisions faster


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Can your team make a decision?

I was recently thinking about a moment in my career that taught me several things about team decision making.

It was many years ago in my staff meeting. I had opened a topic for discussion that I knew the members of my staff disagreed strongly about.

Lesson #1. You want your team to argue.

False harmony and shallow agreement are not useful. They deter progress.

If you’ve got an important decision to make, unless you get everyone arguing passionately for their opinion you will never get the best, truest information on the table.

The best insights come out when people disagree in earnest.

Because when people argue a case they genuinely believe in, they present their strongest facts and their most informed points — they use their strongest material.

If your team never argues important stuff, you are missing the most valuable insights you can get about the issue.

So, in this particular case, I encouraged my team to debate for about 20 minutes.

Then I looked at one of the people on my team and, said: “OK, Scott, you own this decision. You’ve heard all of our opinions… what is your decision?” See also Debate or GO.

There was a moment of shock and awe in the room…

This team had been one that prior, lived in a state of unending consensus seeking.

Everyone except Scott looked at me with an incredulous look – as if to say, “Can she DO that?”… and Scott looked at me in surprise and a little delight and said, “Really, I get to decide?”.

I replied, “Scott owns this decision, he owns leading the work to follow through on this decision. He’s heard all of our opinions now. I support his decision, and you need to as well.”

I could see some members of the team trying to conceive of an retort which would render Scott’s decision unofficial, and throw us back into the false comfort of no decision — but they couldn’t.

Lesson #2: Identify and support a decision maker for each decision – and not always you.

One of the biggest issues I see in decision making is that the team can’t agree on (or never thinks about) who owns the decision. This causes lots and lots of talking that never concludes.

As the leader, you need to make sure to identify a decision maker up front, for each key decision that needs to be made.

If you always make yourself the decision maker, you are not building bench strength and scalability into your organization, and you are probably not always getting the best decisions.

One of the most important things you can delegate if you truly want to develop your organization is decisions. See also Succession Planning: Take my job, Please.

Lesson #3: Don’t hide behind the desire for more data.

As I work with management teams, it is very often that we get to the cusp of an important decision and it feels like it is 95% made, but then the group will, instead of making the decision, say, “We need more data”.

Question the need for more data this way…

When I want to push a team into finalizing a decision, I ask them these questions.

1. What specifically will more study reveal that you don’t know right now?
2. What would you need to find in the study to form a different conclusion?
3. Are these answers actually get-able from more study?

What I have found is that when I ask these questions, the team most of the time, can not come up with a specific reason for study that will reveal more useful insights than they already have right now.

Lesson #4: Decisions and commitments are scary, study is not.

People generally inject the task of getting more data, not to improve the decision, but to avoid it.

If there is more get-able data that could cause a materially different outcome, by all means go get it, but if you’ve exhausted the knowable data, stop studying!

You are much better off, making a decision, trying it, learning as you go, and then regrouping if it doesn’t work, than you are getting more data that does not make a material difference in the quality of your decision.

But it takes guts.

This is one of the important roles of a leader. To have the guts to go forward decisively instead of hiding behind more study.

Lesson #5: Timely decisions are a competitive advantage

Drawn out beginnings are not a great use of time and resources. If you need to get something done in 6 months, I’d rather have 5 months to do work, than spend 3 months deciding and have 3 months to do the work.

…But lets face it, another bad habit I see in many organization is that they take 3 months to make a one month decision and then still take 6 months to do the work.

The ability to make organizational decisions in a timely manner can be a genuine competitive advantage.

1. The people who will do the work can start the work sooner
2. The people who would do the additional study can free up time spent seeking, processing, and communicating even more data — and start working on the important thing instead.
3. The decision makers don’t need to wait for more information. They too can do better, new work, now.

What do you think?

Join the conversation about this on my facebook page.

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About Patty
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Patty Azzarello is an executive, best-selling author, speaker and CEO/Business Advisor. She became the youngest general manager at HP at the age of 33, ran a billion dollar software business at 35 and became a CEO for the first time at 38 (all without turning into a self-centered, miserable jerk)

You can find Patty at www.AzzarelloGroup.com, follow her on twitter or facebook, or read her book RISE…3 Practical Steps for Advancing Your Career, Standing Out as a Leader, AND Liking Your Life.

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You can find Patty at www.AzzarelloGroup.com, follow her on twitter or Facebook, or read her books RISE and MOVE.


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